2022 ARN Fall Summit Exhibitor Information

Thank you for supporting the 2022 ARN Fall Summit through exhibition! This page contains important information for booth representatives and coordinators

Important Deadlines

Friday, September 23, 2022

Completed Exhibitor Application

Please refer to the prospectus or Industry Partnership overview for the appropriate exhibitor application link.

Payment

If you did not pay via credit card for your booth, please remit payment either by check or ACH following the instructions provided within the exhibitor applicaiton.

Monday, September 26, 2022

Booth Representative Info

The following information for each booth representative* must be included in the online exhibitor application and/or sent to Morgan Grubbs:

  • First and last name
  • Credentials (if applicable)
  • Title
  • Email address
  • Any dietary restrictions

*Please refer to your organization’s exhibition tier for the number of complimentary booth representatives included.

Logo

Your organization’s logo in one of the following file formats:

  • .SVG
  • .EPS
  • .AI

Company Description

A 100-word maximum company description.

Ad for On-Site Program

If your organization is eligible* for a complimentary print advertisement in the on-site program, below are the design specs.

  • Full spread (2 pages): 17″ x 11″ with a 1/8″ bleed and 3/8″ margin.
  • Full page (1 page): 8.5″ x 11″ with a 1/8″ bleed and 3/8″ margin.
  • Half page: 8.5″ x 5.5″ with a 1/8″ bleed and 3/8″ margin.
  • Quarter page: 4.25″ x 5.5″  with a 1/8″ bleed and 3/8″ margin.
Please send in a PDF format.

*Please refer to your organization’s exhibition tier for 1) eligible tiers, 2) size of the ad, and 3) pricing for upgrading to full color for exhibitor only tiers.

Approval for A la Carte Sponsorships

If your organization has sponsored an a la carte item that requires a design element (i.e. hotel key card, summit totes, etc.), approval from your organization (if applicable) must be received by this date.

Friday, October 7, 2022

Complimentary Tote Bag Insert Design

Applicable to Industry Partners only.

Platinum, Diamond, and Gold Industry partners must send the complimentary tote badge insert choice and/or design over for approval by ARN.

Reminder: as outlined in the prospectus, your organization is responsible for the design, printing/production, shipping of the items,  to the Gaylord Rockies, and associated handling fees.

Tote Bag Insert Delivery

The tote bag inserts must be delivered to the Gaylord Rockies on Wednesday, May 18, 2022.

Please 1) follow the on-site Fed-Ex’s shipping instructions outlined in the exhibitor kit, 2) address to Morgan Grubbs, and 3) provide Morgan with the tracking number once sent.

If the requests above are not fulfilled by the deadlines, ARN cannot guarantee that your organization will be 1) eligible to exhibit, 2) have badges for booth reps, 3) have the organization's information featured in the on-site program or on signage at the event, and/or 4) have its advertisement included in the on-site program. If these dates change, you will be notified ASAP by email.

Hotel Room Reservations

The link for our room block is coming soon!

Reservations must be made by Thursday October 6, 2022 in order to receive our $269.00 contracted rate. This rate includes the $22 daily resort fee + applicable tax. The resort fee covers:

High-speed Internet access in guestrooms

Twenty-four-hour access to Fitness Center

Access to the indoor Junior Olympic-sized pool and river view pool deck (seasonal)

Local, toll-free, and domestic long-distance telephone calls

Two bottles of Aquafina® water per room, per day

Up to $18 complimentary dry cleaning per day

Complimentary transportation on the National Harbor Circulator Bus

Coupons with saving at the resort and local area

A deposit equal to one night’s stay is required to hold each reservation. Should you cancel your reservation, the deposit will be refunded only if you cancel at least three (3) business days prior to arrival. 

Booth Information & Exhibitor Kit

Online Ordering: AV and Electric

Freeman is our general services contractor and below is what will be included in your 10'x10' booth. Booth space assignments will be distributed at the beginning of October.

8' high back wall
3' high side drape
One (1) 6' x 30" H draped table
Two (2) chairs
One (1) wastebasket
7"x44" one-line booth ID sign

*Please note that the exhibit hall is carpeted.

If you would like to outfit your booth with anything additional, Freeman will be able to assist.

The exhibitor kit is coming soon!
Information coming soon!

Shipping to Site

Advanced Shipping to Warehouse

Shipping to site should go through either the Gaylord's on-site FedEx Office or by ordering and using Freeman's ship to site option.

FedEx Office shipping information will be provided soon.

*Please schedule your shipment(s) to the FedEx Office to arrive either October 24 or 25 to avoid additional storage fees.

If you would rather use Freeman, information for their ship to site option is coming soon!
Advanced shipping to warehouse will be handled by Freeman. More information coming soon!

Schedule

You will be exhibiting during each time slot in Prince George's Exhibit Hall B. 

1)  At least one representative must be present at booth during exhibit hall hours and must be wearing their attendee badge.

2)  Tearing down your booth prior to 4:25 PM on Saturday, October 28 is not permitted.

3)  All exhibit representatives are encouraged to attend sessions, given there is space in the room after clinical attendees have been seated.

This is a tentative schedule for the summit. Times, number of Product Theaters, and order of the agenda are subject to change.
DateStart TimeEnd TimeAgenda ItemLocation
10/28/20221:00 PM5:00 PMRegistrationPrince George's B Registration Desk
10/28/20225:30 PM7:00 PMWelcome ReceptionPrince George's Exhibit Hall B
10/29/20227:00 AM8:00 AMRegistrationPrince George's B Registration Desk
10/29/20227:00 AM8:00 AMBreakfastPrince George's Exhibit Hall B
10/29/20228:15 AM8:25 AMWelcome and Opening RemarksWoodrow Wilson A
10/29/20228:25 AM9:25 AMSessionWoodrow Wilson A
10/29/20229:40 AM10:10 AMStandard Product TheaterWoodrow Wilson A
10/29/202210:10 AM11:10 AMMorning BreakPrince George's Exhibit Hall B
10/29/202211:25 AM12:25 PMSessionWoodrow Wilson A
10/29/202212:40 PM1:10 PMStandard Product TheaterWoodrow Wilson A
10/29/20221:10 PM2:20 PMLunchPrince George's Exhibit Hall B
10/29/20222:35 PM3:35 PMSessionWoodrow Wilson A
10/29/20223:50 PM4:20 PMStandard Product TheaterWoodrow Wilson A
10/29/20224:35 PM5:35 PMSessionWoodrow Wilson A
10/29/20225:35 PM5:45 PMAdjournmentWoodrow Wilson A

ARN's W-9 Form

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