2022 ARN Spring Summit Exhibitor Information

Thank you for supporting the 2022 ARN Spring Summit through exhibition! This page contains important information for booth representatives and coordinators

Important Deadlines

Monday, April 11, 2022

Completed Exhibitor Application

Page 7 of the Spring Summit prospectus must completed and signed.

Payment

Please see your invoice for ACH information and where to send a check.

Monday, April 25, 2022

Booth Representative Info

The following information for each booth representative*:

  • First and last name
  • Credentials (if applicable)
  • Title
  • Email address
  • Any dietary restrictions

*Please refer to your organization’s exhibition tier for the number of complimentary booth representatives included.

Logo

Your organization’s logo in one of the following file formats:

  • .SVG
  • .EPS
  • .AI

Company Description

A 100-word maximum company description.

Ad for On-Site Program

If your organization is eligible* for a complimentary print advertisement in the on-site program, below are the design specs.

  • Full spread (2 pages): 17″ x 11″ with a 1/8″ bleed and 3/8″ margin.
  • Full page (1 page): 8.5″ x 11″ with a 1/8″ bleed and 3/8″ margin.
  • Half page: 8.5″ x 5.5″ with a 1/8″ bleed and 3/8″ margin.
  • Quarter page: 4.25″ x 5.5″  with a 1/8″ bleed and 3/8″ margin.
Please send in a PDF format.

*Please refer to your organization’s exhibition tier for 1) eligible tiers, 2) size of the ad, and 3) pricing for upgrading to full color for exhibitor only tiers.

Approval for A la Carte Sponsorships

If your organization has sponsored an a la carte item that requires a design element (i.e. hotel key card, summit totes, badges and lanyards, etc.), approval from your organization (if applicable) must be received by this date.

Friday, May 6, 2022

Complimentary Tote Bag Insert Design

Applicable to Industry Partners only.

Platinum, Diamond, and Gold Industry partners must send the complimentary tote badge insert choice and/or design over for approval by ARN.

Reminder: as outlined in the prospectus, your organization is responsible for the design, printing/production, shipping of the items,  to the Gaylord Rockies, and associated handling fees.

Tote Bag Insert Delivery

The tote bag inserts must be delivered to the Gaylord Rockies on Wednesday, May 18, 2022. Please follow the on-site Fed-Ex’s shipping instructions outlined in the exhibitor kit and address to Morgan Grubbs.

If the requests above are not fulfilled by the deadlines, ARN cannot guarantee that your organization will be 1) eligible to exhibit, 2) have badges for booth reps, 3) have the organization's information featured in the on-site program or on signage at the event, and/or 4) have its advertisement included in the on-site program. If these dates change, you will be notified ASAP by email.

Hotel Room Reservations

Our room block is officially sold out. Full-price rooms are still available at the Gaylord Rockies and reservations can be made on their website. Alternatively, there are a number of reasonably priced hotels within ~5-minute drive from the Gaylord.

Booth Information & Exhibitor Kit

Online Ordering: AV and Electric

Freeman is our general services contractor and below is what will be included in your 10'x10' booth:

• 8' high back wall
• 3' high side drape
• One (1) 6' x 30" H draped table
• Two (2) chairs
• One (1) wastebasket
• 7"x44" one-line booth ID sign

*Please note that the exhibit hall is carpeted.

If you would like to outfit your booth with anything additional, Freeman will be able to assist.

The exhibitor kit can be found by visiting https://www.freemanco.com/store/show/landing?showID=513852. The deadline for discounted pricing is Friday, May 6.
Please visit https://gaylordrockies.boomerecommerce.com/ to create an account an access ordering for booth materials, including electric and AV.

*Please note that the exhibit hall is carpeted.

Tax-exempt exhibitors: if your organization is Tax Exempt in the state of Colorado, please create your account first and then email gh.dengr.grexhibits@gaylordhotels.com. They will need to receive a copy of your Colorado Tax Exempt Certificate before you can process your order.

Please contact an Exhibitor Services Representative at 720.829.8654 or gh.dengr.grexhibits@gaylordhotels.com for any questions or additional assistance.

Shipping to Site

Advanced Shipping to Warehouse

Shipping to site should go through either the Gaylord's on-site FedEx Office or by ordering and using Freeman's ship to site option.

FedEx Office shipping information can be found by clicking here.

*Please schedule your shipment(s) to the FedEx Office to arrive either May 16 or 17 to avoid additional storage fees.

Please visit https://www.freemanco.com/store/show/landing?showID=513852 to order Freeman's ship to site option.
Advanced shipping to warehouse will be handled by Freeman. Please visit https://www.freemanco.com/store/show/landing?showID=513852 to order this.

Schedule

You will be exhibiting during each time slot where the location is Colorado C-D (Exhibit Hall).
At least one representative must be present at booth during exhibit hall hours and must be wearing their attendee badge.
Tearing down your booth prior to 4:25 PM on Saturday, May 21 is not permitted.
All exhibit representatives are encouraged to attend sessions, given there is space in the room after clinical attendees have been seated.

DATE

START TIME

END TIME

AGENDA ITEM

LOCATION

Friday, 5/20/2022

1:00 PM

4:30 PM

Exhibitor Registration & Booth Set Up

Colorado Foyer & Colorado

C-D

Friday, 5/20/2022

5:30 PM

6:30 PM

Welcome Reception

Adams Terrace

Saturday, 5/21/2022

7:00 AM

8:00 AM

Registration

Colorado Foyer

Saturday, 5/21/2022

7:00 AM

8:00 AM

Breakfast

Colorado C-D (Exhibit Hall)

Saturday, 5/21/2022

8:00 AM

8:30 AM

Welcome and Opening Remarks

Red Rock 8-9

Saturday, 5/21/2022

8:45 AM

9:45 AM

Industry Updates: Challenges Impacting
Community Rheumatology

Red Rock 8-9

Saturday, 5/21/2022

9:45 AM

10:15 AM

Morning Break

Colorado C-D (Exhibit Hall)

Saturday, 5/21/2022

10:15 AM

11:15 AM

Specialty Medication: Great Opportunities, So Many Headaches

Red Rock 8-9

Saturday, 5/21/2022

11:30 AM

12:30 PM

Team-Based Care

Red Rock 8-9

Saturday, 5/21/2022

12:30 PM

1:30 PM

Lunch

Colorado C-D (Exhibit Hall)

Saturday, 5/21/2022

1:30 PM

2:00 PM

Boehringer Ingelheim Pharma Podium

Red Rock 8-9

Saturday, 5/21/2022

2:10 PM

2:40 PM

AbbVie Pharma Podium

Red Rock 8-9

Saturday, 5/21/2022

2:55 PM

3:55 PM

Improving Patient Outcomes with Clinical Actionable Insights

Red Rock 8-9

Saturday, 5/21/2022

3:55 PM

4:25 PM

Afternoon Break

Colorado C-D (Exhibit Hall)

Saturday, 5/21/2022

4:25 PM

7:00 PM

Exhibitor Hall Tear Down

Colorado C-D (Exhibit Hall)

Saturday, 5/21/2022

4:30 PM

5:15 PM

Novartis Pharma Podium

Red Rock 8-9

Saturday, 5/21/2022

5:15 PM

5:45 PM

Adjournment

Red Rock 8-9

ARN's W-9 Form

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