2023 ARN Fall Summit Exhibitor Information
Thank you for supporting the 2023 ARN Fall Summit through exhibition! This page contains important information for booth representatives and coordinators. Please review the entire page.
Important Deadlines
Thursday, March 23, 2023
Completed Exhibitor Application
Please refer to the prospectus or Industry Partnership overview for the benefits associated with each exhibition tier.
Booth Representative Information
Information for each booth representative must be completed in the online exhibitor application. Additional representative information including full name, title, credentials (if applicable), and email address can be sent to aadnoff@arngpo.com.
*Please refer to your organization’s exhibition tier for the number of complimentary booth representatives included.
Payment
If you did not pay via credit card for your booth, please remit payment either by check or ACH following the instructions below.
Check by Mail:
Please send all checks to the address below and include “Spring Summit Exhibitor” in the memo area:
American Rheumatology Network
Attn: Nicholas Stoltmann
2015 2nd Ave, Suite 204
Summerville, SC 29486
ACH:
Account #: 8010000595195
Account name: American Rheumatology Network
Bank name: SouthState Bank, N.A.
Bank address: 1101 First Street South, Winter Haven, FL 33880
ACH Routing #: 053200983
Wire (origination and receiving): same as ACH, no different routing #
Monday, April 3, 2023
Ad Artwork for On-Site Program
If your organization is eligible* for a complimentary print advertisement in the on-site program, below are the design specs.
- Full spread (2 pages): 17″ x 11″ with a 1/8″ bleed and 3/8″ margin.
- Full page (1 page): 8.5″ x 11″ with a 1/8″ bleed and 3/8″ margin.
- Half page: 8.5″ x 5.5″ with a 1/8″ bleed and 3/8″ margin.
- Quarter page: 4.25″ x 5.5″ with a 1/8″ bleed and 3/8″ margin.
*Please refer to your organization’s exhibition tier for 1) eligible tiers, 2) size of the ad, and 3) pricing for upgrading to full color for exhibitor only tiers.
À la carte Sponsorship Artwork
If your organization has sponsored an a la carte item that requires a design element (i.e. hotel key card, summit totes, etc.), please send to us by this date to receive approval by ARN leadership.
Complimentary Tote Bag Insert Design
Applicable to Industry Partners only.
Platinum, Diamond, and Gold Industry Partners must send the 100 complimentary tote bag insert choice and/or design over for approval by ARN leadership.
Reminder: as outlined in the partnership overview, your organization is responsible for the design, printing/production, shipping of the items to the Renaissance Dallas, and associated handling fees.
*Please refer to your organization’s exhibition tier for 1) eligible tiers, 2) size of the ad, and 3) pricing for upgrading to full color for exhibitor only tiers.
April 24-26, 2023
Tote Bag Insert Delivery
The 100 tote bag inserts must be delivered to the Renaissance Dallas on or before April 25, 2023.
Please:
1) follow the on-site Renaissance Dallas shipping instructions outlined in this document,
2) address to American Rheumatology Network,
3) and email info@arngpo.com with the tracking number once the item(s) have been shipped.
If the requests above are not fulfilled by the deadlines, ARN cannot guarantee that your organization will be 1) eligible to exhibit, 2) have badges for booth reps, 3) have the organization's information featured in the on-site program or on signage at the event, and/or 4) have its advertisement included in the on-site program. If these dates change, you will be notified ASAP by email.
Hotel Room Reservations
Please visit click here to book your $174 per night room (before taxes).
Booth Information & Exhibitor Kit
Online Ordering: AV and Electric
The exhibitor kit, online ordering portal, and deadline for discounted pricing is coming soon.
Freeman is our general services contractor and below is what will be included in your 10'x10' booth:
8' high back wall
3' high side drape
One (1) 6' x 30" H draped table
Two (2) chairs
One (1) wastebasket
7"x44" one-line booth ID sign
*Please note that the exhibit hall IS carpeted this year.
Freeman's Quick Facts for our summit can be found by clicking here.
The Freeman online ordering portal can be found by clicking here. You will be able to order additional furnishings outside of what is provided with you booth, schedule shipping, etc. on this site.
Please reference this document for how to order electric and/or AV for your booth through Encore.
The deadline for discounted advance order rates in the FreemanOnline portal is March 31, 2023.
Shipping to Site
Advanced Shipping to Warehouse
Shipping to site should go through either the Renaissance Dallas or by ordering and using Freeman's ship to site option.
Information on Freeman's ship to site can be found in both the Quick Facts document and the Freeman online ordering portal.
Renaissance shipping information can be found by clicking here.
*Please schedule your shipment(s) to the Renaissance to arrive between 4/25 and 4/27 to avoid additional storage fees.
Advanced warehouse shipping will be handled by Freeman. The order form and shipping labels can be found in both the Quick Facts document and the Freeman online ordering portal.
Renaissance shipping information can be found by clicking here.
*Please schedule your shipment(s) to the Renaissance to arrive between 4/25 and 4/27 to avoid additional storage fees.
Exhibition Schedule
Date | Time | Agenda Item | Location |
|---|---|---|---|
Friday, 4/28 | 1:00 PM – 5:00 PM | Registration & Exhibit Hall Set Up | Salon AD |
Saturday, 4/29 | 7:00 AM – 7:55 AM | Breakfast in Exhibit Hall | Salon AD |
Saturday, 4/29 | 10:20 AM – 11:05 AM | Morning Break in Exhibit Hall | Salon AD |
Saturday, 4/29 | 12:40 PM – 1:40 PM | Lunch in Exhibit Hall | Salon AD |
Saturday, 4/29 | 1:45 PM – 5:00 PM | Booth Break Down | Salon AD |
Please note:
1) At least one representative must be present at your booth during exhibit hall hours and must be wearing their attendee badge. Please plan on being in your booth during the entire welcome reception on Friday.
2) Badges must be worn at all times.
3) Tearing down your booth prior to 1:45 PM on Saturday, April 29 is NOT permitted unless approved by ARN leadership prior to the start of the summit.
4) All exhibit representatives are encouraged to attend sessions, given there is space in the room after clinical attendees have been seated.
