Thank you for supporting the ARN Spring Summit on March 8-9 through exhibition! This page contains important information for booth representatives and coordinators. Please review the entire page.
Important Deadlines
Wednesday, February 14, 2024
Exhibitor Application
Please refer to the Prospectus or Industry Partnership Overview for the benefits associated with each exhibition tier
Payment
If you did not pay via credit card for your booth, please remit payment either by check or ACH following the instructions below.
Check by Mail:
Please send all checks to the address below and include “Spring Summit Exhibitor” in the memo area:
American Rheumatology Network
Attn: Travis Ommert
100 Powell Place #1414
Nashville, TN 37204
ACH:
Account #: 8010000595195
Account name: American Rheumatology Network
Bank name: SouthState Bank, N.A.
Bank address: 1101 First Street South, Winter Haven, FL 33880
ACH Routing #: 063114030
Wire (origination and receiving): same as ACH, no different routing #
Hotel Room Reservations
CLICK HERE to book your hotel room on or before 2/14/24 to receive our hotel room block rate of $329.00 per night (+ taxes and resort fees).
Thursday, February 15, 2024
Ad Artwork for On-Site Program
If your organization is eligible* for a complimentary print advertisement in the on-site program, below are the design specs.
- Full spread (2 pages): 17″ x 11″ with a 1/8″ bleed and 3/8″ margin.
- Full page (1 page): 8.5″ x 11″ with a 1/8″ bleed and 3/8″ margin.
- Half page: 8.5″ x 5.5″ with a 1/8″ bleed and 3/8″ margin.
- Quarter page: 4.25″ x 5.5″ with a 1/8″ bleed and 3/8″ margin.
*Please refer to your organization’s exhibition tier for 1) eligible tiers, 2) size of the ad, and 3) pricing for upgrading to full color for exhibitor only tiers.
À la carte Sponsorship Artwork
If your organization has sponsored an a la carte item that requires a design element (i.e. hotel key card, summit totes, etc.), please send to us by this date to receive approval by ARN leadership.
March 4-6, 2024
Tote Bag Insert Delivery
Applicable to Industry Partners Only.
The 100 tote bag inserts must be delivered to the Embassy Suites Nashville Downtown on or before March 6, 2024.
Please mail to the following onsite hotel address + email [email protected] with the tracking number once the item(s) have been shipped.
Embassy Suites Nashville Downtown
ARN Spring Summit – Leah Sero
ATTN: Andrea Adnoff
710 Demonbreun Street
Nashville, TN, 37203
If the requests above are not fulfilled by the deadlines, ARN cannot guarantee that your organization will be 1) eligible to exhibit, 2) have badges for booth reps, 3) have the organization's information featured in the on-site program or on signage at the event, and/or 4) have its advertisement included in the on-site program. If these dates change, you will be notified ASAP by email.
Booth Information & Exhibitor Kit
Online Ordering: AV and Electric
Below is what is included with your 6' tabletop:
One (1) 6ft x 18in table with no covering
Two (2) chairs
One (1) wastebasket
*Please note: the exhibit hall is carpeted.
Shipping to Site
ARN's W-9 Form
All exhibiting materials can be shipped directly to the Embassy Suites Nashville Downtown.
Embassy Suites Nashville Downtown
ARN Spring Summit - Leah Sero - Booth #
710 Demonbreun Street
Nashville, TN, 37203
*To avoid additional storage fees, please schedule your shipment(s) to arrive onsite between 3/4-3/6.
Exhibition Schedule
Please note:
1) At least one representative must be present at your booth during exhibit hall hours and must be wearing their attendee badge.
2) Badges must be worn at all times.
3) Tearing down your booth prior to 1:45 PM on Saturday, March 9 is NOT permitted unless approved by ARN leadership prior to the start of the summit.
4) All exhibit representatives are encouraged to attend sessions, given there is space in the room after clinical attendees have been seated.
For questions leading up to the event, please email Andrea Adnoff at [email protected]
We look forward to seeing you in Nashville!
Date | Time | Agenda Item | Location |
|---|---|---|---|
Friday, 3/8 | 1:00 PM – 5:00 PM | Registration & Exhibit Hall Set Up | Meadow AB |
Friday, 3/8 | 5:00 PM – 5:30 PM | “Exhibitors Only” Pre-Reception Welcome w/ Mike Cooper | Meadow AB |
Friday, 3/8 | 5:30 PM – 7:00 PM | Welcome Reception | Meadow AB |
Saturday, 3/9 | 7:00 AM – 7:55 AM | Breakfast in Exhibit Hall | Meadow AB |
Saturday, 3/9 | 10:20 AM – 11:05 AM | Morning Break in Exhibit Hall | Meadow AB |
Saturday, 3/9 | 12:40 PM – 1:40 PM | Lunch in Exhibit Hall | Meadow AB |
Saturday, 3/9 | 1:45 PM – 4:00 PM | Booth Break Down | Meadow AB |
Saturday, 3/9 | 4:30 PM – 5:30 PM | Farewell Sips + Snacks Reception | Meadow AB |
